Everything a swim school needs to run itself.
The Tour
Four surfaces. One source of truth.
Everyone sees the same bookings, the same register, the same progress - shaped for the job they are doing.
Run today at a glance.
OctoSwim AdminToday
18 April 2026 · Your Swim School
21
Sessions today
15
Swimmers booked
3
Teachers in pool
0
Cancellations
0
No shows
5
Need attention
🕐 Today's Schedule
1:1 Class · Emma W.
Ms Cooper · Pool A
1:1 Class · Oliver T.
Mr Davies · Pool B
1:1 Class · Sophie L.
Ms Ali · Pool A
Needs Attention
The shift, sorted before you arrive.
OctoSwimSat 18 Apr · 4:49 PM
SEN: Autism / ADHD. Visual prompts, extra processing time.
Medical: Asthma. Inhaler poolside.
A register built for chlorine splash.
OctoSwimSat 18 Apr · 4:49 PM · Pool A
Age 4
9:50am
1:1 Class
SEN Profile
Diagnosis
Autism spectrum, ADHD
Sensory
Echo sensitive, prefers goggles on deck
Communication
Visual cues, 10s processing
Mia responds best to clear visual demonstrations. Lead with "watch me first", then cue her turn. Allow 10 seconds processing before repeating. Praise every attempt, not just successes.
View full briefing →
One less thing to chase.
OctoSwimGood afternoon, Parent
Your next swim payment
£100.00
on May 1
Based on 4 lesson(s) this cycle
Upcoming Lessons
Tomorrow · 9:40 AM
1:1 Class
Your Swimmers
Updates
Everything Included
No modules. No add-ons. Just the whole thing.
Every school gets every feature. The only number that changes your bill is how many swimmers you teach.
Bookings & payments
- Public booking page, no parent account needed
- Stripe payouts straight to your bank, next day
- Subscriptions, pay-as-you-go, and taster lessons
- Promo codes, refunds, and credit balances
Scheduling engine
- Weekly timetable generates real sessions automatically
- Closures remove affected sessions everywhere
- Cover requests and conflict detection built in
- Rolling schedules extend themselves
Registers & poolside
- Full-screen Poolside Mode for wet hands
- Medical alerts and SEN briefings up front
- Attendance and skills in the same three taps
- Incident reports filed from the water's edge
Progress & awards
- Swim England, STA, or your own framework
- Five-stage ratings, not just done or not done
- Certificates trigger when a stage completes
- Parents watch progress at home, live
Families & comms
- Family profiles with every swimmer and payment
- Bulk announcements, closures, and term dates
- Holiday requests approved in one click
- Digital waivers signed before the first lesson
Reports & money
- Revenue, attendance, and occupancy KPIs
- Monthly reconciliation that matches your bank
- CSV import and export of everything
- Team hours derived from the actual schedule
Under The Hood
The machinery you never have to think about.
Real availability, computed live.
Standing bookings, venue capacity, teacher capacity, closures, and checkout holds all feed one capacity engine. If a slot shows as free, it is free - no double bookings, no phone calls to fix them.
Temporary holds protect a space during checkout and release automatically if a parent wanders off.
Tuesday · Learner Pool
16:00
2 left
16:30
Full
17:00
1 left
17:30
Held
18:00
3 left
18:30
Full
Skill · Stage 3
10m front crawl
Developing
Go on - tap the dots. This is exactly what teachers do poolside.
Five stages, not a checkbox.
Swimming isn't done or not done. Every skill rates from Tried to Mastered, so parents see momentum every single week - even the weeks nothing gets "completed".
When a stage completes, the certificate generates itself and the parent hears about it before they've left the car park.
Forty kinds of email you'll never write again.
Confirmations, receipts, reminders, reports, win-backs, digests - the whole lifecycle sends itself at the right moment, with deliverability monitored so you know it landed.
Splashy does the fiddly bits.
AI maps your messy CSV columns on import, recommends a starting level for new swimmers, and writes SEN teaching briefings that surface in Poolside Mode. Parents and guests get a chat assistant that actually knows your school.
Try it for two weeks. Decide for yourself.
No card required. No sales call. First booking in five minutes.
